NWS HOLDINGS LIMITED
Terms of Reference of Audit Committee (the "Committee")
1. Membership
1.1 The Committee shall be appointed by the board of directors of the Company
(the "Board") from amongst the non-executive directors of the Company and shall
consist of not less than three members, at least one of whom is an independent
non-executive director with appropriate professional qualifications or
accounting or related financial management expertise as required under the
Listing Rules.
1.2 The majority of the Committee members must be independent non-executive
directors of the Company.
1.3 The Chairman of the Committee shall be appointed by the Board from amongst
the independent non-executive directors.
2. Secretary
2.1 The Company Secretary shall act as the secretary of the Committee.
3. Attendance at meetings
3.1 The Qualified Accountant or the Financial Controller of the Group and
representatives of external auditor shall attend all meetings at the invitation
of the Committee.
3.2 Other Board members shall also have the right of attendance. However, at
least once a year, the Committee shall meet with the external auditor without
executive directors present.
4. Frequency of Meetings
4.1 The Committee shall meet at least twice a year.
4.2 External auditor may request a meeting if they consider that one is
necessary.
5. Notice of Meetings
5.1 Meetings of the Committee shall be summoned by the secretary of the
Committee at the request of any member of the Committee.
6. Proceeding of Meetings
6.1 The quorum necessary for the transaction of business of the Committee shall
be two.
6.2 In the case of any equality of votes, the Chairman of the Committee shall
have a casting vote.
7. Minutes of Meetings
7.1 The secretary shall minute the proceedings and resolutions of all Committee
meetings, including the names of those present and in attendance.
7.2 Minutes of Committee meetings shall be circulated promptly to all members
of the Committee within a reasonable time after the meeting and, once agreed,
to all other members of the Board.
8. Authority
8.1 The Committee is authorized by the Board to:
(a) review any activity within its terms of reference;
(b) seek any information that it requires from any employee of the Company and
all employees are directed to co-operate with any requests made by the
Committee; and
(c) obtain outside legal or independent professional advice and such advisors
may attend meetings as necessary.
9. Duties
9.1 The duties of the Committee shall be:
(a) to be primarily responsible for making recommendation to the Board on the
appointment, re-appointment and removal of the external auditor, and to approve
the remuneration and terms of engagement of the external auditor, and any
questions of resignation or dismissal of that auditor;
(b) to review and monitor the external auditor's independence and objectivity
and the effectiveness of the audit process in accordance with applicable
standard. The Committee should discuss with the auditor the nature and scope of
the audit and reporting obligations before the audit commences;
(c) to develop and implement policy on the engagement of external auditor to
supply non-audit services. For this purpose, external auditor shall include any
entity that is under common control, ownership or management with the audit
firm or any entity that a reasonable and informed third party having knowledge
of all relevant information would reasonably conclude as part of the audit firm
nationally or internationally. The Committee should report to the Board,
identifying any matters in respect of which it considers that action or
improvement is needed and making recommendations as to the steps to be taken;
(d) to monitor integrity of financial statements of the Company and its annual
reports and accounts, half-year reports and to review significant financial
reporting judgements contained in them. In this regard, in reviewing the
Company's annual reports and accounts and half-year reports before submission
to the Board, the Committee should focus particularly on:
(i) any changes in accounting policies and practices;
(ii) major judgement areas;
(iii) significant adjustments resulting from audit;
(iv) the going concern assumptions and any qualifications;
(v) compliance with accounting standards; and
(vi) compliance with the Listing Rules and other legal requirements in relation
to financial reporting;
(e) In regard to (d) above:
(i) members of the Committee must liaise with the Board, senior management and
the Company's Qualified Accountant and the Committee must meet, at least once a
year, with the Company's auditor; and
(ii) the Committee should consider any significant or unusual items that are, or
may need to be, reflected in such reports and accounts and must give due
consideration to any matters that have been raised by the Company's Qualified
Accountant, Chief Internal Auditor or auditor;
(f) to review the Company's financial control, internal control and risk
management systems;
(g) to discuss with the management the system of internal control and ensure
that management has discharged its duty to have an effective internal control
system;
(h) to consider any findings of major investigations of internal control matters
as delegated by the Board or on its own initiative and management's response;
(i) to ensure co-ordination between the internal and external auditors, and to
ensure that the internal audit function is adequately resourced and has
appropriate standing within the Company, and to review and monitor the
effectiveness of the internal audit function;
(j) to review the group's financial and accounting policies and practices;
(k) to review the external auditor's management letter, any material queries
raised by the auditor to management in respect of the accounting records,
financial accounts or systems of control and management's response;
(l) to ensure that the Board will provide a timely response to issues raised in
the external auditor's management letter; and
(m) to consider other topics, as defined by the Board.
10. Reporting Responsibilities
10.1 The Committee shall make whatever recommendations to the Board it deems
appropriate or any area within its remit where action or improvement is needed.
10.2 The Committee shall, at least once a year, review its own performance,
constitution and terms of reference to ensure that it is operating at maximum
effectiveness and recommend any changes it considers necessary to the Board for
approval.
10.3 The Chairman of the Committee, or failing him, any member of the Committee
shall attend the annual general meetings of the Company and shall answer
questions on the Committee's activities and their responsibilities.
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